37%
of clinic calls go unanswered during peak hours
Missed calls
Front desks are busy with in-person patients. Every unanswered call is a patient who books with the clinic next door.
AI Sales Agent + Smart CRM for clinics
Turn every patient inquiry into a booked appointment
MedFlow AI answers, qualifies, and books your patients 24/7 across WhatsApp, SMS, and email — so your clinic never loses another lead to a missed call or a slow reply.
- More booked appointments
- 0%
- Average response time
- 0s
- Always-on availability
- 0/7
More booked appointments
Average response time
Always-on availability
Trusted by 10+ clinics across dental, cosmetic, and dermatology
The Problem
Your clinic is losing patients every single day
Not because your care isn't excellent — but because the way clinics handle inquiries is broken.
5x
higher conversion when replying within 5 minutes
Slow replies
Patients expect answers in minutes, not hours. Inquiries that wait overnight rarely convert into appointments.
80%
of conversions need 5+ follow-up touches
Forgotten follow-ups
Warm leads go cold because nobody has time to send the second, third, or fourth follow-up message.
6+
separate tools used by the average clinic
Disconnected software
Calls, WhatsApp, email, and calendars live in separate tools. Patient context gets lost between systems.
The Solution
One AI agent that runs your entire patient journey
From first message to booked appointment to post-visit follow-up — MedFlow AI automates every step while your team stays in control.
01
Instant engagement
The moment a patient calls, messages, or fills a form, MedFlow AI responds in seconds — on WhatsApp, SMS, or email.
02
Intelligent qualification
The AI agent asks the right questions, understands treatment intent, and scores every lead automatically.
03
Automatic booking
Qualified patients are booked straight into your calendar with reminders that slash no-show rates.
04
Unified patient timeline
Every call, message, and appointment lives in one Smart CRM record — visible to your whole team.
Features
Everything your clinic needs to grow on autopilot
A complete revenue engine — from the first hello to the follow-up after treatment.
AI Receptionist
Answers every inquiry instantly, around the clock, in your clinic's tone of voice — even at 2 AM on weekends.
AI Sales Agent
Nurtures leads, handles objections, and guides patients toward booking with human-quality conversations.
Smart CRM
A pipeline purpose-built for clinics: inquiry → qualified → consultation → treatment, all tracked automatically.
WhatsApp Integration
Meet patients where they already are. Full two-way WhatsApp conversations managed by AI and your team.
SMS Automation
Confirmations, reminders, and re-engagement campaigns delivered by text — with smart send-time optimization.
Email Automation
Personalized email sequences for pre-consultation education, aftercare, and long-term reactivation.
Appointment Booking
Real-time calendar sync means the AI books directly into open slots — no double bookings, no back-and-forth.
Lead Qualification
Automatic scoring by treatment intent, budget signals, and urgency so your team focuses on the hottest leads.
Patient Communication Timeline
One chronological view of every touchpoint per patient — calls, chats, emails, bookings, and notes.
Analytics Dashboard
Track response times, conversion rates, revenue per channel, and AI performance in real time.
Follow-up Automation
Multi-step sequences that never forget a lead. The AI keeps following up until the patient books or opts out.
Multi-location Support
Manage every branch from one dashboard with location-level routing, calendars, and reporting.
Product Tour
One dashboard for your entire clinic
Explore the Smart CRM your team will actually enjoy using — pipeline, conversations, calendar, and analytics in one place.
New Inquiries
12Sarah Mitchell
Teeth Whitening
$4502m ago
David Chen
Invisalign Consult
$3,80014m ago
Amira Hassan
Laser Skin Resurfacing
$1,20026m ago
Qualified
8James Okafor
Dental Implant
$2,4001h ago
Lena Fischer
Botox Treatment
$6002h ago
Consultation Booked
15Marco Rossi
Rhinoplasty Consult
$8,500Thu 2:30 PM
Yuki Tanaka
Physio Assessment
$180Fri 10:00 AM
How It Works
From inquiry to arrival — fully automated
Watch how a single late-night message becomes a patient in your chair, without anyone on your team lifting a finger.
Step 1
Inquiry arrives
A patient reaches out via WhatsApp, web form, SMS, or a missed call.
“Hi, how much is teeth whitening?” — 11:42 PM
Step 2
AI responds instantly
MedFlow AI replies in under 3 seconds with an accurate, on-brand answer.
AI replied in 2.4s with pricing and availability
Step 3
Lead is qualified
The agent asks smart questions and scores the lead by intent and urgency.
Lead scored 92/100 — high intent, ready to book
Step 4
Appointment booked
The AI offers open slots and books directly into your clinic calendar.
Booked: Thursday 2:30 PM with Dr. Yilmaz
Step 5
Follow-up reminders
Automated confirmations and reminders reduce no-shows by up to 60%.
Reminder sent 24h and 2h before the visit
Step 6
Patient arrives
Your team greets a fully prepared patient with complete context in the CRM.
Full conversation history synced to the patient profile
Integrations
Plays nicely with the tools you already use
Connect your existing stack in minutes — no data migration, no downtime.
Two-way patient messaging
Gmail
Email sync & automation
Outlook
Calendar & email sync
Google Calendar
Real-time slot booking
Stripe
Deposits & payments
Zoom
Virtual consultations
Testimonials
Clinics that stopped losing patients
Hear from the clinic teams using MedFlow AI every day.
“We were losing after-hours inquiries every single week. Now the AI books them before we even open. Our consultation calendar has never been this full.”
Clinic Owner
Dental clinic · Georgia, US
“The follow-up automation alone paid for itself in the first month. Leads we would have forgotten about turned into booked treatments.”
Clinic Manager
Cosmetic clinic · London, UK
“Our front desk finally breathes. The AI handles the repetitive questions and our staff focuses on the patients standing in front of them.”
Medical Director
Dermatology clinic · Istanbul, TR
Pricing
Pricing that pays for itself with one booked patient
No setup fees. No long-term contracts. Cancel anytime.
Starter
For single-location clinics getting started with AI.
$299/month
- AI Receptionist (1 channel)
- Smart CRM with pipeline
- Appointment booking
- Up to 500 conversations/mo
- Email support
Growth
For growing clinics that want the full AI sales engine.
$699/month
- Everything in Starter
- AI Sales Agent with follow-ups
- WhatsApp, SMS & email automation
- Lead qualification & scoring
- Analytics dashboard
- Up to 3,000 conversations/mo
- Priority support
Enterprise
For clinic groups and multi-location practices.
Custom
- Everything in Growth
- Multi-location support
- Custom AI training on your protocols
- Dedicated success manager
- Custom integrations & API access
- SLA & advanced security review
FAQ
Questions clinics ask us most
Most clinics launch within one week. We connect your channels, import your services and pricing, train the AI on your protocols, and run a supervised pilot before going fully live.
Stop losing patients to missed calls
See MedFlow AI answer, qualify, and book a real inquiry live in a 20-minute demo. Setup takes less than a week.
No credit card required · Live in under a week · Cancel anytime